Minutes of Golden Bay Shared Recreational Facility Inc.
6pm Monday 11 June, Takaka Rugby Club
Present
Peter Blasdale MTB Club
John Byrne Squash and Hockey
Sara Chapman GB Civil Defence
Sara Chapman GB Civil Defence
Jenny Cooper GB Bridge Club
Simon Faulkner GB Tennis
Tommy Gross GB High School
Ann Jones Swimming Pool
David Lewis Tennis
Dean Lund Chair
Ross McDonald Collectable Vehicle Club
Duncan McKenzie GB A&P Assoc
Fleur Murray Hockey Club (and junior hockey)
Dave Myall GB Recreation
Sheryl Nalder GB Community Workers
Nicky Packard GB Assoc Football
Wayne Packard Takaka Rugby Club
Graham Pomeroy Search and Rescue
Jenny Pomeroy Secretary
Roger Tait Rugby Club and Rec Park
Melise Tilley GB Tennis
Faye Turnbull Netball
Jean Wedderburn A&P and Toy Library
Arlun Wells Athletics
Philip Woolf Emergency Services
Apologies
Morfydd Barker Senior Net
Martine Bouillir TDC Councillor
Dan Darwen Cricket
Grant Knowles Arts Council
Anita Hutchinson Tap Dancing
Tahlia Menary Collingwood Area School
Steve Mitchell Sport Tasman
Sally Ann Neal
Debbie Neal Dancing
Mik Symmons Community Board
Kevin Winter Soccer
Moved that apologies be accepted (Dean / Fleur) carried
Welcome
Dean welcomed everyone present
Chair’s report
Dean read his report (attached)
Moved that this report be adopted (Dean / Dave M) carried
Peter thanked Dean for his work.
Sheryl congratulated the group on the progress to date
Treasurer’s report
Fleur presented accounts for the year (attached)
Moved that report be accepted (Fleur / John B) carried
It was acknowledged that some expenses – petrol, ads in GB Weekly have been met personally
Election of officers
Ann and Sally Ann stood down from the committee.
Nominated by Seconded
Chair Dean Fleur Dave M carried
Vice Chair Pete Roger Wayne carried
Secretary Jenny P Dean Fleur carried
Treasurer Fleur Ann Jenny P carried
Member 1 John B Dean Fleur carried
Member 2 Roger Dean Fleur carried
Member 3 Arlun Dean Fleur carried
Member 4 Dave L Simon Faye carried
Member 5 Tommy Simon Sheryl carried
Auditor
Moved that David Beatson audit the accounts for 2012 – 2013 (Dave M/Ann) carried
Subscription
Moved that the subscription for 2012-2013 be $0. (Pete / Dean) carried
Motions submitted
- We engage Sport Tasman to complete feasibility study on our behalf for the purpose of supporting funding applications to fundraising agencies and for Tasman District Council. (Dean/ John B) carried
- Request that cost, $6,500, is met by donations from sport, recreation and community groups who will use and support the new facility and that representatives go to their groups to seek approval to contribute and that the donations or a letter confirming the donations are forwarded to the treasurer. (Dean / Fleur) carried
Jenny P to write to the secretaries of the groups suggesting a donation of about $5 per person to contribute to the $6500 feasibility study.
Sheryl Nalder also suggested asking Trash Palace for a donation.
General Business
Charities Commission
Applied to charities commission in March. 20 week waiting list to get to front of queue and then 31 working days. If successful charitable status will be back dated
Signatures on Cheque Book
Moved that Roger Tait replace Ann Jones as signatory. (Dean/Pete) carried. Roger to go to BNZ to arrange this.
Membership
There was some discussion about membership
Meeting closed 7pm
Chairman's Report
Golden Bay Shared Recreational Facility Inc
11 June 2012
Considerable progress has been achieved in the 21 months since a public meeting was held in these rooms to discuss the possibility of a combined Community Facility. I commend each and every person that has been involved in this project todate with every little piece of support or work having assisted in getting us to where we are today.
The efforts of a number of people have moved this initial idea and information gathering/sharing meeting to the point were we are having our very first Annual General Meeting of the Golden Bay Shared Recreational Facility Incorporated.
A summary of progress and a timeline is as follows:-
September 2010 Initial Public Meeting
Numerous Smaller Meetings of those interested in moving initial idea forward
March 2011 Presentation to Community Board to give them an understanding of what we are up to.
General idea and concept made public
June 2011 Second Presentation to Community Board in order to update them on where we were at and also gain there support for the project.
Support from Community Board forthcoming with recommendation to TDC for the approval of a $35,000 grant to develop initial concept plans
` Project Manager, Don Robertson of Tasman Projects was engaged
Requested, received and prioritised each user groups 'wish- lists"
Engaged Arthouse Architecture to complete initial Concept Plans and appraisal of costing's
January 2012 Organised a display and the A&P Show, displaying Concept Plans and seeking Public feedback.
Setup a display in the Takaka Library, again showing Concept Plans and seeking Public feedback
Summary of Feedback from these two displays was:-
Total Responses Received 128
Positive 92 (72%)
Negative 36 (28%)
Over this period the group has also been working closely with both the Tasman District Council, Sport Tasman and the Lotteries Commission in order to keep them abreast of our progress and seeking advice where needed.
April 2012 Presented on behalf of our group to the TDC Long Term Plan meeting
Meet with Sport Tasman to discuss the possibility of them completing our Feasibility Study
We are currently awaiting on Council confirmation that there Long Term Plan has been approved and that our project is included and once this is known we can then move to engaging Sport Tasman to complete the Feasibility Study.
The benefits of engaging Sport Tasman to complete this work for us include:-
1. Cost $6,500 v $20,000
2. They already have a good working relationship with TDC
3. Indepth knowledge and information from similar facilities at Upper Moutere, Murchison, Motueka and Saxton Field
4. Are a supporter of these types of integrated community facilities in isolated/rural areas
Following these two steps being completed we will move into the next phase of:-
1. Developing a Fundraising Strategy
2. Completion of Funding Applications to the various Funding Agencies
3. Completion of final working plans
Our target is to commence this project in the 2013/14 financial year and will most likely be staged over a 2-3 year period in order to minimise disruption to existing users during the construction phase.
I would like to extend a big thank you to our extremely committed and hardworking committee who have invested significant time and energy in getting this project so far so quickly.
In particular I would like to make special mention to two individuals, Jenny Pomeroy & Peter Blasdale, who have both been instrumental in keeping this project moving forward with an enormous amount of work behind the scenes and always willing to put there hands up to take responsibility for tasks over these past 20 odd months. Neither Jenny or Peter have anything really significant to personally gain from this project other than seeing a whole community benefit from a first-class facility that will result in a fantastic community participation and atmosphere.
I personally remain totally committed to this project as is currently on the table and in my view the undoubted benefits that will be derived from it over the years ahead.
I encourage all those behind this project to present a positive and united front and voice as we move forward from here. No doubt we will come under further criticism, however I have no doubt whatsoever that the benefits that will be derived from this project will significantly outweigh the negative and that as a group we can overcome any obstacle that we encounter in seeing this to fruition.
Dean Lund
Chairman
|
Golden Bay Recreation Park Facility
|
||||||||
|
|
|
|
|
|
|
|
|
|
|
Financial Statement for year ending 30 March 2012
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Start of Year Balance (opening of account July 2011)
|
|
|
|
|
|
|
|
$0.00
|
|
|
|
|
|
|
|
|
|
|
|
Plus Year to Date Revenue
|
|
|
|
|
|
|
|
|
|
22.8.11
|
BNZ staff donation
|
|
|
|
750.00
|
|
|
|
|
16.9.11
|
Fresh Choice donation
|
|
|
|
500.00
|
|
|
|
|
29.2.12
|
interest (less tax)
|
|
|
|
0.90
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$1,250.90
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Less Year to Date Expenditure
|
|
|
|
|
|
|
|
|
|
13.10.11
|
Incorporated Soceity registration
|
|
|
|
102.22
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$102.22
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Account balance as at 30 March 2012
|
|
|
|
|
|
|
|
$1,148.68
|
|
|
|
|
|
|
|
|
|
|
