Golden Bay Shared Recreational Facility Inc
Notes of Meeting 21 July 2014 5.30pm Rugby Club
Present
Peter Blasdale; John Byrne; Dave Lewis; Dean Lund; Dave Myall; Jenny Pomeroy; Roger Tait; Kevin Winter and Philip Woolf
Apologies
Fleur Murray
Meeting was held to review concept plans and feedback from public and user group consultation meetings in February 2014, prior to the next Council working party meeting, 25 July 2014.
Main points agreed unanimously
1. Toilets
Toilets to be removed from all changing rooms. Small toilet block, unisex (4 pans, 2 urinals) to be added outside the 4 larger changing rooms which will also be accessible to the public.
Deemed enough toilets inside the building (off the bar area and the gym) to eliminate need for toilets in the two smaller changing rooms.
Overall will mean 6 less pans – saving in both capital and operating costs.
Overall will mean 6 less pans – saving in both capital and operating costs.
2. Showers
Showers to be stainless and either open space, or partitioned with Formica panelling rather than individual shower cubicles. Capital cost saving.
3. Mezzanine
This is most likely to be part of a later build than the initial project. Important however to plan for toilets on this level – MAKE SURE THAT THERE IS A SOIL STACK / SPACE FOR A SOIL STACK in initial build.
4. Design and Build
Seems to be an option preferred by Council. Group is strongly against this idea for the following reasons:
Have been working with Arthouse for nearly 4 years – they understand the project AND have successful experience with similar projects
A huge amount of time would be lost if we were to change direction now – time is of the essence – from a funders, public (users) and Council point of view. Any delays now will be costly
If we were to go down the design and build route, this should have been decided from the outset – too late now
Suggested that Arthouse “pitch” to Council. Arthouse came in under budget with cricket and athletics pavilion at Saxton field.
5. Site or Building
Whole group would like to see the building remain in its current position on the plan ie a little east of the current building, over the booth. Alternative suggestion (between rugby and football fields) is not attractive as
over a natural waterway which would require significant engineering and consents to move
would reduce field area
disconnect between netball and function room (netball viewing, toilets etc)
carpark to far away
lie of land
91% of feedback supported proposed location
6. Timetabling of building
Philip drew attention to the fact that it is highly likely that the cheapest way to build it, is with a clear, prepared site ie demolishing of current building before building commences. Build likely to take about 10 months. If this is the case, it is v important that timing considers the A&P Show and that user groups are aware that they will need to make alternative arrangements. (Small short term price to pay, but needs to be considered all the same).
7. Partial Build – Later Fit Out – Insurance & Code of Compliance etc
IF the budget doesn’t cover the proposed concept plans, we should build the spaces, and fit them out later rather than reduce the sq m. To reduce the area would eliminate some user groups, meaning it is not a full community facility. However if this is to be the case, need to make sure that we don’t run into issues with insurance and code of compliance, using a building which is not finished and therefore not signed off, or indeed not being able to use the building as it is not signed off.
Fundraising
$170 from Anthony Tait and Candy Wegener for juicing seminar.
Action Points
Dean and Pete to attend working party meeting in Richmond on 25 July
Jenny to email minutes to Paul and Martine
Jenny to write to Iwi to alert them to the project and ask them to be involved
Jenny to write to Bridget Frame at CCT to update them after working party meeting
Philip to see if potential fundraising coordinator is interested in taking role
All – fundraising thoughts, ideas and contacts!
