Golden Bay Shared Recreational Facility Inc.
Minutes of Meeting 19 November 2012, 6pm, Takaka Rugby Club
Present
Peter Blasdale, Dave Lewis, Dean Lund, Fleur Murray, Dave Myall, Mik Symmons, Jenny Pomeroy, Roger Tait, Arlun Wells
Apologies
John Byrne
Minutes of Meeting held 30 July 2012
Moved that these were a true and correct record and that they be taken as read (Arlun/Fleur) carried.
Correspondence
Inwards
IRD IRD Number
IRD Donee Organisation Status
GB Genealogy Group Concern over project
Charities Commission Registration Approval
Companies Office Alteration of Rules
Sport Tasman Draft Feasibility Study
Outwards
Companies Office Rule Change
Varying Groups Thanks for donation to Feasibility Study (Fleur)
Barry Evans Thanks for model
Varying Groups Meetings with Steve Mitchell (several)
Arts Council, A&P Asking for donations towards feasibility study
Basketball, Toy
Library, Leigh
Crocker, Georgie Stone
Don Roberston Advice on getting netball courts and car park finished by next winter
(Dean)
Matters Arising
Genealogy Group
Pete met with the Genealogy Group in September to explain the project further. They are an active group 20-30 members, meeting once a month in the same rooms as senior net. At present they have own computers, lockable storage, kitchen facilities. They are understandably anxious as they feel that they have a lot to lose. It is important for us to keep them involved in our discussions, particularly when it comes to final design. The current plan would provide similar facilities for them. Maybe when we look at final design we should look at a small kitchen (tea / coffee) in the same block as meeting room, so does not involve opening up a whole block just to make a cup of tea.
Jenny to write to Genealogy Group explaining this in reply to their letter
Pete has also met with Morfydd Barker from Senior Net to further explain the project to them.
Draft Feasibility Study
Jenny to forward to the committee. This is very much in draft form and is NOT yet ready to be shared beyond the committee. Any comments / suggestions to be forwarded to Dean or Jenny so that they can be passed on to Steve Mitchell.
Our project comes out favourably in the study.
Once we have the final version, Mik suggested that we present this to the Community Board. Important that the community knows how far ahead we are.
Finance
Current bank balance $6117.59. $500 to come from football.
With the donation from football and funds already in our account we have now raised enough to cover cost of feasibility study.
GB SAR $200
GB REC Workers $100
Rugby $1000
Netball $500
Hockey $400
Bridge Club $250
GB Junior Gym $70
Trash Palace $200
Tak Athletics $500
Tennis $500
Squash Club $500
Mtn Bike $100
Aerobics L Crocker $150
Basketball $500
Total $4970
Pledge from Soccer/Football $500
GST
Fleur to sort out GST registration, with 6 monthly return.
Accounts for payment
$120 Barry Evans for model
$25 Fleur – stationary – receipt book, stamps etc
Move that accounts are passed for payment (Fleur / Arlun) carried
Audit
2011-2012 Accounts are with Brian Reilly for auditing. To be filed with Companies Office once completed.
General Business
Dave Myall
Moved that Dave Myall replaces Tommy Gross on the committee. (Dean / Roger) carried
Student Council reps, Hamish Clark (GBHS) and Phoebe Zeller (CAS) to be included in bigger meetings.
Netball Courts / Car Park
Committee in favour of trying to bring this part of the project forward, so that they are ready for next winter. Not only does netball desperately need a home, with the GBHS courts covered by temporary class rooms, but also strong feeling that the rest of the project would gather momentum with this stage completed.
The full cost of the car park and courts would be approx. $600,000. Netball happy to go without fences to start off with. Arlun suggested that we also look at just doing netball courts and not car park.
Fleur suggested that we look at covering the practise and one court with an all-weather hard surface which would be suitable for other sports e.g. hockey, football, rugby training.
As this part of the development is on A&P land and not TDC land, the lease would have to be sorted first for TDC to give any funding. Also, some doubt as to whether TDC would bring any funding forward as they are looking to take things out of annual plan rather than put them in.
Dean to organise a meeting with Beryl Wilkes from TDC (standing in for Lloyd Kennedy) and Don to discuss this idea further.
Arlun suggested that we get the quotes for this work and then work out what can potentially be donated.
Canterbury Community Trust
Application for sports category due 20 December 2012.
Mik has attended the last couple of donee meetings for CCT and reported they have already earmarked their bigger projects. Need to be aware that they spread funding throughout their whole region. Local trustees are Bill Dahlberg and Max Spence – worth keeping in touch with them.
Dave reported from his experience with COGS that applications need to be good, as a poor initial application can reduce chances for future applications.
Earthquake Assessment – Rugby Club Building
Roger reported that the rugby club building failed the initial earthquake assessment, so now a more detailed assessment is being carried out. Roger will report back when he has more information
Newsletter
In future when we have more to report we should send out a newsletter to the wider group so that they are fully informed.
Fundraising Proposal
Dean has prepared a fund raising proposal which we could take to potential donors. Jenny to forward to committee and ask for feedback. Mainly for netball courts stage in its current form, but would be the basis for the whole project.
Meeting finished at 7.30pm
