Facility Project Meeting

Facility Project Meeting. 11.a,m. 1^st June 2011.

Those attending:Peter Blasdale (mountain biking etc), Jenny Pomeroy (bridge), Jenny Cooper ( project skills), Sally-Ann Neal (rugby, swimming), Glenn Thorn (TDC), Lloyd Kennedy (TDC), Mik Symmons GBCB, Carolyn McLellan GBCB, Karen Brookes GBCB, Leigh Gamby GBCB, Martine Boullier, Councillor.

Jenny P: We represent different groups. There are still some approaching us, e.g. roller derby.

They would like to include recreation and leisure and community groups in Recreation Park plans. A list is to be sent in.

Money ($750.00) in bank account to cover articles, publicity.

The GBW survey resulted in 76 contacts. 53 (70%) were positive, 21 (27%) were negative. 2 (3%) were neutral.

Also 6 letters have been received. 3 were opposed and 3 supported the project.

The negatives mentioned were related to whether there is need for a new facility, or to rates concerns.

These concerns can be addressed through public knowledge.

Scoping of projects is wanted. Knock-on effects of existing facilities needs consideration and education. A professional project manager and architect are needed from the outset for help with feasibility, costs and fund raising to save costs. Then results will be put to the public.

It is hoped that this project will bring the community together.

It’s an opportunity for sound investment. An architect will be needed to consult with building professionals for quality outcome.

Concept design

Develop design. Cost, time quality.

Planning approval. Building consent.

Action plan: existing group to be incorporated into a society with a full committee and would like Community Board support.

Lloyd: re funding. TDC can fund through facilities rate$20 to 25,000 for this. The Motueka pool project employed for their decision an architect who was offered a set price for a concept drawing only. This could be brought to the Community Board to apply to TDCfor money. It doesn’t trigger the facilities operation rate.

Glenn: offer to help architect.

Carolyn: There’s extra land that can be contracted for in reserves. You need to get to concept planning stage. Some things are already budgeted for. Don’t do the operation costs. That’s the project manager’s job.

Jenny C: Different phases to be discussed. We want work brought to budget. The concept is for toddlers to 90 year olds.

Mik: Ideal application for lotteries re Communities Facilities Feasibility funding. But is that now usable. There have already been previous Van Der Skog applications for this project. Only one is granted. My concern is whether our pot has been used up.

Carolyn: Investigate that option first . Nothing will be wasted you can still be getting other quotes Mik will talk with Kay Latham of Internal Affairs in Nelson

Lloyd: The TDC application isto be reduced by any Lotteries funding amount

Carolyn: Have preliminary talks with Kay Latham then go out to the community with “ This is the ideas and these are the add-ons and take offs” Pool is a huge cost. Look at viability.Duplications. Are you planning new squash courts?

No decisions on anything have been made at this stage, but the list we have includes new and existing things.

Lloyd: Look long term, 20 years for swimming pool.

Carolyn: Figures will speak for themselves

Mik: A way to spread funding e.g. lotteries grants, great.

Carolyn: If Lotteries are applied to and approve, you are then known.

What is the impact on rates of $3.4 million?

Peter: .79 cents per household per week.

Carolyn: $16.80 extra on rates and a further $30 for facilities operations rate.

Lloyd: TDC could change their policy to charging communities rates they don’t yet pay even if those communities don’t yet have a facility.

Carolyn: When do you plan to start fund raising?

Jenny P: Next year maybe. In 18 months.

Peter: It will be slower.

Carolyn: There will be 1 million having to be raised in this community shortly re other projects.

Lloyd: Canterbury earthquake will take up a lot of available money. Canterbury Trust will now put more into Christchurch.

Mik: Steve Mitchell of Moutere Hills can advise you. At the moment there are lots of groups and ideas. As it shakes down less will be possible. How do you see the common vision?

Jenny P: lots of crossover. Not much specific, some alternatives. Moutere Hills made$20,000 in their 1^st year. They are making $120,000 now.

Mik:High school students are keen because of parent non-engagement at present because of venues on different sites.

Carolyn: There are other interests asking too. Arts, museum. We’ll see how this pans out.

Lloyd: We need concrete plans for the public. Ask through the Community Board for TDC seeding funding.

Petr to Glen: The work done re layout of pitches was to see if they would fit.

Glen; A building in the middle avoids cold and dark issues re the fields. Some sports wanting summer play too, which can compromise fields.

Peter: More parking is needed. Some of the new parking could be used by the Playhouse.

Jenny C: Individual clubs fund-raised separatelyin Picton for extras to improve their own particular needs.

Meeting ended 12. 15 p.m.

Minutes taken by Karen Brookes.