golden bay recreation park

Tasman Projects 12 August 2011

design services for

golden bay recreation park

contents_________________________________________________

Introduction Project Fees Design Approach Relevant Experience Design Considerations Budget and Programme Delivery Project Team Registered Architects:

Structural Engineers: Quantity Surveyor: Civil Engineer:

Resources and Commitment Arthouse Architecture Ltd Profile

Arthouse Architecture Ltd CDT Consultants Ltd Ian Thomson Ltd WR Andrew Ltd

appendix_________________________________________________

Relevant Experience Awatere Community Hall – Concept Saxton Oval Sports and Community Pavilion Saxton Oval Utility Building Moutere Hills Community Facility Trafalgar Centre – Southern Extension

Further information is available at www.arthousearchitecture.co.nz

introduction_______________ golden bay recreation park

We are very pleased to submit this proposal for services for this exciting project in Golden Bay. We are very enthusiastic about this project and would love to be involved.

We have been involved in many other sports/community projects around the region with great success in terms of balancing programmes, budgets, spatial organisation and great design outcomes.

The joint NCC and TDC Saxton Sports and Community Pavilion required the integration of multiple stakeholder requirements into a low maintenance, iconic, easy-to-use, multipurpose facility. It is nearly complete and is on schedule and under budget. Should we be successful in our tender to be appointed as the Architects for this project, it would be useful to organise a walk-through of both this facility, Moutere Hills Community and Sports Complex and the Trafalgar Centre – Southern and Western Extension to discuss spatial requirements. This would help in the brief development and ensure that the initial concept design was correctly targeted.

For this project we have assembled a completely locally based team, very similar to the team that we worked with on the projects I have mentioned above (details of these projects are included in the appendix)

We work closely with our clients and consultants to fully develop the brief requirements and budgets at an early stage to ensure that time is used as efficiently as possible during the design and documentation phase.

We believe this proven team will provide a unique balance of design skill and experience , combined with sound

background knowledge and sensitivity to local context. The team also has the capacity to provide a comprehensive level of service. We will produce concept and developed design documentation in 3D allowing us to provide quality renders to help describe the scheme and spaces and ensure the community understand the proposal fully.

We have undertaken many projects in Golden Bay including schools, houses and public toilets. We currently have several house projects underway in Takaka and Pohara. We are aware of the unique qualities of the Bay and would ensure the facility design was sympathetic to this special environment.

This team has extensive experience with projects of this scale, stakeholder consultation, statutory compliance processes and coordination of design, documentation and construction monitoring.

Should you have any queries regarding this tender or require any additional information, please contact me in the first instance.

Jorgen Andersen Director Registered Architect

Arthouse Architecture Ltd p 03 546 6664 f 03 546 6692 jorgen@arthousearchitecture.co.nz www.arthousearchitecture.co.nz

project fees________________ golden bay recreation park

We have listed a summary of fees by stage, showing consultant work separately. We have allowed to provide design services as listed in your tender document and for the deliverables listed in the NZCIC Design Documentation Guideline as requested. All figures exclude GST and disbursements and are based on a construction value of $3 800 000:

Phase One - Concept

Arthouse Architecture Structural Engineer Quantity Surveyor $4320

We would also recommend engaging a Landscape Architect to work with us to develop the areas around the new buildings. We haven’t included this time in our proposal but have discussed the project with Rory Langbridge and we would propose working with him, should you require.

We intend to work with Dave Bright to produce a design/build system for the services and we will undertake the sewerage and building stormwater design. We assume we will be able to connect to the existing stormwater and sewerage system on-site. We have allowed for drainage design to the fields and the new carpark directly beside the new facilities building.

We have not allowed for the changes to State Highway 60 or the new road or parking area directly off that. This would need to be undertaken in junction with Transit NZ and TDC and more information is required before we could provide a price for that as it is very specialised.

We have streamlined our fee structure as much as possible to provide an attractive price for your client without compromising the quality of the documentation that will be produced.

As you can see, we have a wealth of experience on a variety of projects of this nature and believe that this knowledge would benefit this project greatly.

If the project value was to increase, we reserve the right to revise our fees to cover the additional work. Rates for additional work outside the scope in the tender document and any additional services would vary depending on what was required, but rates for Arthouse staff are included below. These rates exclude GST:

Subtotal

$23 820

Phase Three – Developed Design

Arthouse Architecture Structural Engineer Civil Engineer (Drainage) $ 3 000

Subtotal

$27 000

Phase Three – Documentation

Arthouse Architecture $80000 Structural Engineer $10000 Civil Engineer (Drainage) $5000

Subtotal $95 000

Phase Three – Tender and Building Consent Arthouse Architecture $7000

Subtotal $7000

Phase Three – Construction Observation

Arthouse Architecture $25000 Structural Engineer $5000

Subtotal $30 000

Total $182 820

$17500 $2000

$ 19 000 $ 5 000

Director Registered Architect Draughtsperson Interior Designer

$140/h $100/h $ 80/h $ 80/h

design approach____________ golden bay recreation park

Our design approach for this project would include maximising the collaborative workshop design meetings at the outset of the project to develop the brief in further detail. This ensures all stakeholders have the opportunity to be part of the brief development which in turn plays a significant role in the initial concept design. Getting this stage right will ensure the ongoing success of the project and ensure smooth transitions between the other stages.

This also provides an early platform to check the brief and budget against each other to ensure the initial concept design is viable. We have used this process successfully on our other sports and community projects.

Clear, open and concise communication

and agreement of areas of responsibility and expectations at the outset of the project are also vital to the end success. We strive to ensure this happens on all of our projects and the Golden bay Recreation Park project will be no exception.

The design generator will come from the collaborative discussions we will have with the stakeholders at the initial meeting and the brief requirements of the facility to be fresh, modern, desirable, simple, practical and functional.

We believe that these are all important qualities and we can absolutely deliver these requirements. We also believe that good design principles will ensure the building is easy to use by multiple user groups and that a well designed attractive building does not have to cost more than ‘shed’ style building.

We have proven this with the design for the Saxton Sports and Community Pavilion

We have allowed for a Registered Architect to administer the Construction Observation Phase and based the fee on the requested 10 site visits during construction, plus 4 hours a week for 10 months answering questions from the contractor during construction. In each design phase we have allowed for one workshop meeting in Golden Bay and one workshop meeting in Nelson.

We would also like to have a site visit around some of the other facilities we have designed during the concept phase. This allows a total of 3 Golden bay workshop meetings and 3 Nelson meetings, plus a site visit meeting, which we believe should be sufficient for an inclusive and thorough design and documentation process.

Entry to Saxton Fields Utility building

where the initial draughtsman design was a long shed style building. We have delivered a functional, low maintenance, practical, fresh and modern building for exactly the same budget. Refer to the project sheet in the appendix for further information on this project.

One of our staff is the President of the Nelson squash club and we will draw on his wealth of knowledge for the design of the squash courts.

We will liaise with sports court suppliers and local (Tasman) sports bodies to provide design guidance for re-surfacing the tennis courts and providing the new netball courts, markings for the grass athletics track, long jump, discuss and shot put areas and the cricket pitch.

We have designed many public toilet facilities and incorporated changing, shower, storage and toilet facilities within sports facilities before so have a wealth of knowledge to draw on for the design of these spaces.

The other areas required within the building such as the bar, manager’s office, meeting rooms, baby change and shop have also been incorporated in the nearly complete Saxton Sports Facility so we are experienced in the requirements (both operational and design) for these spaces.

We have undertaken commercial kitchen design on similar projects and will produce this documentation ourselves.

We have developed functional designs for dance room, hall and weight room spaces before while working for the Awatere Community Group in their endeavours to upgrade their local sports and community hall.

Ensuring we have good understanding of the functional requirements for the facility at the beginning of the design

process will be important to the end success.

Considering the big picture in the initial concept design, including planting, seating, access, security, orientation, functionality, spatial organisation and sustainability (both financial and building design) will also form a big part of our design approach.

We pride ourselves on the ability to manage brief requirements with budget and once a design and cost is agreed, we will adhere strictly to that.

The integration of sustainable features such as the items listed below will contribute toward keeping the ongoing running costs down:

 LED low energy use lights on motion and lux sensors

 High levels of insulation and double glazing where appropriate

 Natural ventilation  Natural lighting where possible  Good orientation to maximise solar

gain  Solar water heating  Low water use fixtures and fittings  Low maintenance material

selections

Moutere Hills Community Centre – Courts

relevant experience_________ golden bay recreation park

We have included 5 relevant projects in the appendix of this submission that demonstrate our competence and experience in successfully undertaking work of this nature. We have worked extensively on projects with TDC, with community based working groups and projects with Don Robertson. The recently completed Richmond Library upgrade with Tasman Projects is another example of that a successful project we undertook with Don.

Sports and Community projects are unique in their nature with multiple stakeholders requiring thoughtful and clear communication and design based consideration of the usability of the facilities.

So often poor design results in facilities that are hard to use, especially when multiple user groups want to use the facilities at the same time. We have a wealth of experience in bringing together requirements from multiple stakeholders, community and sports groups and funders to ensure that the end building functions harmoniously.

We have also been involved with Scott Construction, TDC and a local community group in developing plans for an indoor pool in Motueka. This experience would beneficial to ensuring appropriate allowances were made for the pool in the Concept phase of this project.

budget and programme______ golden bay recreation park

We have reviewed the project information in the tender document. We are confident that we have the skills and the resources to deliver this project on programme.

We have a long track record of delivering projects on budget and the nearly completed NCC and TDC Saxton Sports and Community Pavilion is on track to come in under budget.

On all projects we are very mindful of budget constraints and balancing the brief and budget requirements to get the best solutions for our clients. We will work hard to maximise the benefit for the Golden Bay Community for this project by working with the stakeholders and project manager to ensure the budget is adhered to.

We will deliver a facility that is an asset to the community and is designed to provide efficient on-going running costs. In order to strictly adhere to the budget, early agreement on the brief and in particular spatial requirements will be important.

Once a preliminary estimate has been prepared and accepted, we will thoroughly document to meet this figure. Our track record of delivering high quality, functional and practical buildings that adhere to a brief and budget speaks for itself is testament to that.

Please feel free to contact any of our referees that are listed on the project sheets at the back to discuss our performance on the sports and community projects to date. The most recent is the nearly complete NCC and TDC Saxton Sports and Community Pavilion. We propose the following Concept Phase programme:

Upper Moutere sports and community facility

Week 1 -2 The required 6 weeks for initial concept design and pricing is achievable and we would begin with a site visit and meeting the stakeholders & project manager for a briefing session. We would then prepare broad initial concepts and meet again (perhaps after viewing some other local facilities with the group) for discussion.

Week 3 -4

We will take on board the comments from the group and incorporate these into a more detailed concept plan complete with perspective images of the building for some further discussion.

Week 5-6

We will prepare concept plans, sections and elevations and a preliminary specification for the QS to provide an estimate. We would also prepare some presentation concept drawings for the group to display that would include a site plan, floor plan and some colour perspective renders.

This would bring us to the end of this section of work. We would be available for discussions with the group and project manager for Phase 2 - feasibility analysis, presentations to TDC and public consultation meetings as and if required.

We would be available to commence developed and detailed design in mid 2012 and could produce tender and consent documentation by the end of October 2012 as required. This is the same timeframe we had to do the design and documentation of the Saxton Sports and Community Pavilion that had a similar project value.

As we have mentioned earlier, thorough discussion with the working group and project manager at the beginning of the project and a robust development of the brief will ensure we get achieve the maximum ‘bang for your buck’.

project team_______________ golden bay recreation park

The project team we are proposing comprises the following consultants, all of which we have successful existing relationships with: Arthouse Architecture Ltd

CDT Consultants Ltd Ian Thomson Ltd WR Andrew Ltd

(Structural Eng.) (QS) (Civil Eng.)

Within the Arthouse team we propose using:

Jorgen Andersen Brian Riley Brendon Monk Helena Glover Nick Reeve Margot Deveraux

(Director) (Project Architect) (Architect) (Arch. Graduate) (Draughtsman) (Interior Designer)

This team have considerable experience in all of the sports and community projects that we have included in the appendix, demonstrating our unique position as the most experienced local firm in sports and community facilities.

We have our own interior designer and will incorporate all joinery requirements, colours and material selections in our documentation ensuring a comprehensive and well coordinated set of plans.

NCC/TDC Saxton sports and community facility

resources and commitment___ golden bay recreation park

We currently employ 9 staff so we have the ability to be able to deliver high quality design and documentation quickly. We use the most up-to-date ArchiCAD software that enables us to model the building to help clients understand the spaces. We can incorporate structure and services to this and create detailed consent, construction and tender documentation from this quickly and accurately.

We have an in-house Quality Management system which ensures all documentation is peer reviewed before being issued, minimising issues during construction.

We have worked extensively with the proposed consultants, the TDC and Don on projects successfully in the past and are very experienced working with community groups to deliver this style of project.

This team is enthusiastic about working with the stakeholder group and Don Robertson to deliver this fantastic addition to the Golden Bay Community.

arthouse architecture ltd_____ profile

The bulk of our work is located in Nelson and Golden Bay. Our office is located in the heart of Nelson, and with the benefit of thirty years living and working here, we have a particular interest in sustainable, functional and innovative design solutions to projects of all scales. We have a sound knowledge of the Tasman District in terms of climate, history and community.

Arthouse has a long standing commitment to sustainable and energy efficient design reinforced by ongoing research into products and methods to support this. We regard every project as an opportunity to not only meet or exceed clients’ needs and aspirations but also to make a positive contribution to the built environment.

A high level of thought is applied to contextual considerations of each project and thorough planning is undertaken at the concept stage. Incorporating cost efficient solutions that relate to the site and use of the building ensure a quality project.

We are proud to contribute back to the community by sponsoring:

 Arthouse Installation Art Project  Nelson Arts Festival  Nelson ARK  Plunket

 Hear Children NZ  NZ Family & Foster Care  Angels for Children

Trafalgar Centre – Southern Addition

The arthouse team

Awatere Sports and Community Hall

Project Details:

Client: Awatere Community Group Location: Awatere Valley Hall Approx. Value: $ 4 000 000

Floor Area: Completion: Director: Project Arch.:

2 000m2 (approx) currently on hold Jorgen Andersen Jorgen Andersen

We were commissioned to work with the Awatere Settlers Group to liaise with local user groups and produce a concept design and feasibility study to upgrade and add to the existing Community Hall.

This involved workshop meetings and presentations to the local community and developing a functional, cost effective multipurpose facility that could cater for indoor sports and outdoor sports, changing and toilets, childcare, homework rooms, mother’s day rooms, visitor centre, gymnasium, commercial kitchen, bar and function centre.

We worked hard to organise spaces to allow the facility to be used by multiple user groups at the same time but independently of each other and also open up to facilitate larger wedding groups, conferences or theatre performances.

By working closely with the local stakeholders we were able to develop a cost effective, functional, low maintenance design that incorporated colours and materials found locally. We incorporated concrete terrace seating to one side of the building and orientated the top story function/bar space toward the playing fields to allow spectators to take in the view and minimise the additional cost of a standalone grandstand.

The project is currently on hold pending MDC funding approval.

Saxton Oval Sports and Community Pavilion

Project Details:

Client: Nelson City Council Location: Saxton Cricket Oval, Nelson Approx. Value: $ 3 500 000

Floor Area: Completion: Director: Project Arch.:

Referee:

2 056m2 In Progress ( est. 8/11) Jorgen Andersen Brian Riley

Shane Davies Project Advisor Community Services Nelson City Council 110 Trafalgar Street Nelson p: 546 0244

The Pavilion is a multipurpose Nelson City Council facility that also serves Nelson Cricket, Nelson Athletics and Nelson Football Clubs. Located on a long narrow site between the cricket ground and athletics track, the structure offers easy access from either field as well as the carparks at each end.

Simple dark stained plywood clad boxes sit underneath the curved shell and create interior volumes that work independently of the outer shell providing international standard cricket facilities, public toilets, administration spaces, bar, kitchen, timekeeping and storage areas.

Complementing the long covered boulevard, walkways extend from each end into the central function space, allowing views over the Athletics/Football area or out to the Cricket ground. New ramps and terraced seating provide additional spectator seating.

A simple palette of materials has been used to delineate the curved outer skin of longrun iron and a curved plywood lining underneath. Concrete signage panels at each end welcome spectators and players.

The project is on track to meet the programme and come in under budget.

Saxton Oval Utility Building

Project Details:

Client: Nelson city Council Location: Saxton Cricket Oval, Nelson Approx. Value: $ 850 000

Floor Area: Completion: Director: Project Arch.:

Referee:

320m2 December 2009 Jorgen Andersen Jorgen Andersen

Peter Coubrough Project Advisor Community Services Nelson City Council 110 Trafalgar Street Nelson p: 546 0244

This project incorporated a plan that had already been established by Peter Coubrough in conjunction with the main stakeholders. We developed this information and conceptualised the form you can see in the images. Materials such as pre-cast concrete and longrun iron were selected for their durability and cost efficiency.

A simple curve was used as an architectural gesture toward the adjacent cricket oval and access points were penetrated through that curve and highlighted by the change in material and use of colour, giving access to public toilets.

The players change rooms and public toilets have also been designed with durability and maintenance in mind, and the introduction of colour brightens up these functional spaces.

The facility caters for the groundsmen downstairs with a simple exposed truss over concrete panels, while a higher level of finish was achieved upstairs for the media and scorers areas. Integrating text into the locally sourced concrete panels easily identifies the building from the carpark and adds interest to the building entry.

The integration of creative engineering solutions and simple architectural gestures combine to create a durable, cost efficient and attractive utility building for Saxton Field.

Moutere Hills Sports and Community Complex

Project Details:

Client: Tasman District Council Location: Upper Moutere, Tasman Approx. Value: $ 2million Floor Area: 2000m2

Completed: 2006 Director: Project Arch.: Brendon Monk

Awards:

NZIA Resene Local Award 2006

Referee:

Lloyd Kennedy Community Services Manager Tasman District Council 189 Queen Street, Richmond p: 543 8400

This community run facility is the central gathering place for the people who live in the greater Moutere Hills area. The brief was to create a multipurpose centre housing a playgroup, large function and dining room, multi-sport hall, commercial kitchen, foyer areas for art and sponsor display, home club for tennis, netball, rugby and soccer. The design process was a collaboration of ideas between the clients, Arthouse and the various community groups represented by the Moutere Hills Trust Board. The resulting design is based around a split-level plan that allows the main function room to double as a stage to the sports hall.

The raised level creates a mini grass terrace along the north side looking out over the rugby grounds to the mountains beyond. The main entry steps and accessible curving ramps fuse together to form the display foyer, war memorial site and a welcoming entry at the east end of the two main spaces. Sustainability was considered in the form of rainwater collection, natural lighting and ventilation, high levels of insulation, double- glazing, and a wastewater treatment system. Colours and materials in each space were selected for their acoustic properties and to relate to the area and community.

David Wallace

Trafalgar Centre-Southern Extension

Project Details:

Client: Nelson City Council Location: Trafalgar Park, Nelson Approx. Value: $ 7million

Floor Area: Completion: Director: Project Arch.:

Referee:

1000m2 1 February 2009 David Wallace Brian Riley

Andrew Petheram Nelson City Council PO Box 645, Nelson (03) 546 0200

This is a major addition and alteration project to Nelson’s indoor sports, event and performance venue.

Stage one of a two stage project to add valuable performance, sporting and seating space in conjunction with additional changing rooms, practice spaces and loading docks to this aging facility.

The Southern Extension forms a new ‘book end’ at the southern end of the existing centre. The curving exterior wall comes to a slender point on the eastern and western sides, minimising the visual impact of what is a substantial structure. The innovative use of interior linings and exterior claddings work in conjunction with the dynamic curved wall to create an exciting high profile addition to Nelson’s public building stock.

Careful integration of structural and services engineering into the design and documentation help to create this harmonious structure. The additional height and space it creates will allow more plays, bands and sports events to be held in Nelson and the well resolved internal planning will make it a pleasure to use.

We worked with a multitude of different stakeholders on this project and were able to draw the requirements of all of them together into this landmark building.