Minutes of 2nd Golden Bay Shared Recreational Facility Inc. AGM
6.30pm Wednesday 1 May 2013, Takaka Rugby Club
Welcome
Dean welcomed everyone present
Present
John Byrne Squash and Hockey
David Lewis Tennis
David Lewis Tennis
Dean Lund Chair
Ross McDonald Collectable Vehicle Club
Duncan McKenzie GB A&P Assoc
Dave Myall GB Recreation
Graham Pomeroy Search and Rescue
Jenny Pomeroy Secretary
Roger Tait Rugby Club and Rec Park
Faye Turnbull Netball
Arlun Wells Athletics
Apologies
Gary Balck Squash
Peter Blasdale Mountain Bike, vice chair
Jenny Cooper Bridge
Marguerite Dooley Swimming
Ann Jones Swimming
Fleur Murray Treasurer and junior hockey
Nicky Packard GB Assoc Football
Wayne Packard Takaka Rugby Club
Kaye Starke Netball
Bruce Telford Squash
Marg Thomas Takaka Rugby Club
Moved that apologies be accepted (Dean / Dave M) carried
Minutes of 1st AGM (11 June 2012)
Moved that these be taken as read and are a true and accurate record. (Ross / John) carried
Matters Arising
The feasibility study has been completed by Sport Tasman. The cost has been met by sport, recreation and community groups who will use and support the proposed new facility.
Chair’s report
Dean read his report (attached)
Moved that this report be adopted (Dean / Faye) carried
Jenny thanked Dean for his work.
Treasurer’s report
Jenny presented accounts for the year in Fleur’s absence (attached)
Moved that report be accepted (Jenny / Duncan) carried
Jenny thanked the groups for their contribution towards the feasibility study.
Clarified that the feasibility study was paid for $6500 inc GST in April 2013 and therefore falls into 2013-2014 financial year.
Election of officers
Moved that the outgoing committee of Dean, Pete, Jenny, Fleur, John, Roger, Arlun and Dave Lewis is re-elected for 2013-2014 (Graham / Ross) carried.
Dave Myall was nominated by Faye, seconded by Dean as the 5th committee member. Carried.
Committee for 2013-2014
Chair Dean Lund
Vice Chair Peter Blasdale
Secretary Jenny Pomeroy
Treasurer Fleur Murray
Committee Members John Byrne
Dave Lewis
Dave Myall
Roger Tait
Arlun Wells
Auditor
Moved that Cynthia Sampson audit the accounts for 2013 - 2014 (Dean / Dave Myall) carried
Subscription
Moved that the subscription for 2013 - 2014 be $0. (Dean / Jenny) carried
General Business
There were no items for general business.
A discussion followed about:
- A&P Association’s concern in particular over the booth not being retained and whether the gym would work as an alternative for displaying the produce and photographs on show day. The A&P Association is less in favour of the project since the Booth is not part of the proposed plans. General feeling was that these are easily surmountable obstacles. Communication to continue with A&P Assoc. Jenny to send feasibility study to Jean Wedderburn (A&P secretary)
- Netball would very much like to be one of the first groups to move to the new facility as they still only have one full size court at the High School.
- In kind work needs to be carefully managed so that we don’t miss out on the support we have for the project.
Meeting closed 7.30pm
Golden Bay Shared Recreational Facility Incorporated
Annual General Meeting
1 May 2013
Chairman’s Report
Welcome to the 2nd Annual General Meeting of the Golden Bay Shared Recreational Facility Incorporated.
We are now approaching three years since the idea of developing a combined facility in Golden Bay was first mooted. Despite not as yet having seen any physical results from the significant time and effort that has been put in over this period, I consider we have made major steps forward over the past 12 months that sees this project and our goal of developing a “one stop shop” for sport, community and recreation in Golden Bay moving closer to fruition.
Over this time we have clearly illustrated the need for this facility and that fact the existing facilities are either non-existent or sub-standard. Communities needs in general have grown and the expectation today is that facilities of yesteryear are no longer good enough.
I consider we have overcome a major milestone with the comprehensive public support we have received across a number of separate polls conducted by ourselves, GB Weekly and Sport Tasman. While there will always be doubters, I believe we can proceed with real confidence that we are behind a worthy project that will succeed and which in time will convert a certain percentage of those currently against. Having said that, we need to continue to communicate clearly and thoroughly with the wider community as we move forward to ensure we hear and understand all points of view and that they are given due consideration.
A thorough and supportive Feasibility Study, completed by Sport Tasman, while hilighting the above two main issues; need and public support; also confirms the operational viability of what we are proposing. Financial viability is non-negotiable which reinforces the need for the entire community to embrace the facility going forward and support its concept and the opportunities it will provide, facilities that will be the envy of similar small rural communities around New Zealand.
Strong, enduring relationships have been developed with Sport Tasman (Steve Mitchell), Tasman District Council (all councillors and relevant staff) and the major funding agencies (Lotteries and Canterbury Community Trust). The work in developing these relationships is time well spent as these will be the key organisations we will rely on as we move forward.
I would like to thank all committee members for their input over the past 12 months and at this point would like to make special mention of Jenny Pomeroy. Jenny has the furthest distance to travel to meetings, be they in Takaka or Richmond and yet she has never once said she isn’t available. On top of this Jenny has spent countless hours preparing funding submissions, minutes, agenda’s, chasing me up for work I should have done and finding answers to problems/questions that we have as a group. Her workload associated with this project over the past 12 months has been second to none and on behalf of our Group would like to extend our gratitude for this.
While we have some major challenges ahead in the next 12 months, namely fundraising, final plan and working drawings and gaining Tasman District Council approval; I am more committed and determined to ensure this project is seen to completion as I have absolutely no doubt it is the right thing for Golden Bay for many years ahead.
Dean A Lund
Chairman
Golden Bay Shared Recreational Facility Incorporated
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