Notes of Meeting 24 November 2011

Golden Bay Shared Recreational Facility

Notes of Meeting 24 November 2011. 7pm Rugby Club

Present

Pete Blasdale; Stuart Borlase; John Byrne; Tony Cunningham; Marguerite Dooley; Ann Jones; Dean Lund; Duncan McKenzie; Fleur Murray; Wayne Packard; Graham Pomeroy; Jenny Pomeroy; Roger Tait; Jean Wedderburn; Arlun Wells; Kevin Winter

Apologies

Carol Baker; Jenny Cooper; Dave Lewis; Dave Myall; Kaye Stark; Faye Turnbull; Ricky Ward

Membership

Marguerite Dooley, Duncan McKenzie and Kevin Winter became members

Election of Committee

Committee to be elected at next meeting. Once date set, nominations to be emailed to Jenny P. Jenny P to send out reminder

Action Jenny P

Update

Dean updated everyone on progress since last meeting (1 September):

• Grant from TDC for concept plans and Don Robertson
• Now and Incorporated Society – Golden Bay Shared Recreational Facility Incorporated
• 2 Meetings with Arthouse – one to discuss site plan, second to discuss building plan
• Pub Charity application in for money for feasibility study - should hear by 10^th December
• Dean, Pete and Roger met with A&P committee to explain project - result of meeting was a good understanding and can work together

Vision Statement

Dean read vision statement and asked those present that we were still on track. All confident that we were.

Site and Building Plans

Group discussed the site and building plans and ideas and alterations. Dean to phone Jorgen to discuss suggested changes.

Action Dean

Site Plan

Windle land purchase. This is still on the cards but outside of this project

Athletics

Shot, discus, long jump could be moved alongside rugby. Keeps all athletics together, nearer storage, don’t take up much room when not being used, run up is grass, leaves space for further soccer / hockey fields if extra land eventuates.

Track should be able to fit into rugby fields, rather than on current angle

Soccer

Two fields ok, but would still have to use High School

Netball

Suggestion to move courts so can be more easily viewed from function room. (Came up in discussion post meeting that this would mean a netball court would be directly in front of the main entry)

Car Parking

Legal requirement for 270 car parks, but may seek resource consent to challenge this

Car park likely to have raised footpaths so not walking through cars

Outside Storage

Storage buildings to be retained where possible. Possibly close in the open shed so a store for athletics.

Pool

Not happy with proposed site. Suggested move along back (car park side) of main hall.

Some debate about the pool, particularly around costs. Ann / Marguerite to bring ideas of building and operational costs for a 4 lane, 25m long, 1.4m deep pool to next meeting.

Action Ann / Marguerite

Building Plan

Produce Booth

Duncan raised A&P show committee’s concerns over the setting up of the produce, photographs etc, normally displayed in the booth, in the main hall. Tables heavy to shift, wall space not necessarily suited to pinning photos on. Floor of main hall may not be suitable for outdoor footwear.

All operational concerns and can be worked round. It was reiterated that no group should be worse off.

Function Room

Suggestion to move this round 180° so that the corners are not taken up by bar and shop and can have view out over fields.

Shop and Kitchen to rotate 90°

Put storage and toilets together so not taking up 2 corners

“Weights Room”

Not big enough.

Toilets / Storage

Get some ideas from Jorgen of relocating these to get maximum viewing. Move these from the function room to somewhere else

Mother’s Room

Keen to keep this. Divide with a curtain so can double up as a first aid room

Meeting Rooms

Need only 2 meeting rooms, interconnecting, not 3. One bigger, one smaller.

White boards

Data projector (in both)

Storage for computers and Search and Rescue gear. (Discussion with Search and Rescue post meeting preference for locked cupboard rather than computers set up behind a shutter – lap tops anyway).

Changing Rooms

Changing rooms in the squash block need to have outdoor access as well as indoor. Will be mainly used as gym / squash changing rooms, but need to have versatility to be used as outdoor changing rooms as well.

Preference that changing rooms are unisex

Squash Courts

Rotate 90° - makes for more viewing

Gym Floor

Group felt that it was important that this was as multi-function as possible.

Add on

Design not to be so rigid that it would be impossible to extend at a later date.

Storage

Ask Jorgen about usable spaces above the buildings – mezzanines.

Next Step

Dean to talk to Jorgen about fine tuning and then set a date for the next meeting.

Action Dean