Annual General Meeting 22nd April 2015

Minutes of the 4th Golden Bay Shared Recreational Facility Inc. AGM

6.30 pm Wednesday 22 April 2015, Takaka Rugby Club

Welcome

Dean welcomed everyone present.

Present

Peter Blasdale Vice Chair

Sara Chapman GBSRF Fundraising

Ollie Gleeson Search and Rescue

Brian Harris

Dean Lund Chair

Fleur Murray Treasurer and Hockey

Nicky Packard Football

Wayne Packard Rugby

Graham Pomeroy Search and Rescue

Jenny Pomeroy Secretary

Roger Tait Rugby Club and Rec Park

Faye Turnbull Netball

Philip Woolf GBSRF Committee member

Apologies

Carol Baker Impact Youth Trust

Alan Blackie Bridge

John Byrne Hockey 

Sally Douglas Senior Net

Abbie Langford Boys & Girls A&P and Youth Council

Sharon McConnon Squash

Roger Rosser A&P Assoc

Jean Wedderburn A&P Assoc & Bridge 

Candy Wegener Fundraising

Moved that apologies be accepted (Dean / Jenny) carried

Minutes of 3rd AGM (3 April 2014)

Moved that these be taken as read and are a true and accurate record. (Jenny/Dean) carried

Matters Arising

None

Chair’s report

Dean read his report (attached)

Moved that this report be adopted (Dean / Philip) carried

Jenny thanked Dean for his work.

Treasurer’s report

Fleur presented accounts for the year (attached)

Moved that report be accepted (Fleur / Jenny) carried

Election of officers

Committee for 2015-2016

Position Nominated Seconded

Chair Dean Lund Fleur Pete

Vice Chair Peter Blasdale Roger Philip

Secretary Brian Harris Philip Roger

Treasurer Fleur Murray Dean Pete

Committee Members John Byrne Dean Jenny

Sara Chapman Dean Jenny

Roger Tait Dean Jenny

Faye Turnbull Dean Jenny

Philip Woolf Dean Jenny

All carried

Candy Wegener (fundraising), Leigh Crocker (accountant) and a football club rep (Kevin Winter) to be invited to meetings.  Committee can co-opt as necessary.

Auditor

Moved that Cynthia Sampson review the accounts for 2015- 2016 (Fleur /Dean) carried

Subscription

Moved that the subscription for 2015 - 2016 be $0. (Dean / Fleur) carried

General Business

Update

Dean gave an update on recent developments:

• Don Robertson, Tasman Projects has been appointed Project Manager.
• The project is back on track albeit with a budget reduction of $625,000.
• Concept plan that we have been working on was developed using the previous budget
• Even though general inflation is low, it is still high within the building sector.
• Golden Bay Facility Project Group are now looking at different (less expensive) ways of building it so that none of the elements are lost and all user groups are still catered for.
• GBF Project Group will take no more than 2 months to see if a different design is achievable – their main focus is to keep everything in the plan.

Fundraising

• Canterbury Community Trust grant has been confirmed.
• User group pledges are over $100,000.  
• There will be another open day (User groups and public, similar to February 2014) when final plan is decided.  User groups will then be asked to make good their pledge.
• There will be regular updates in the Golden Bay Weekly  - fundraising total, project updates and fundraising events.
• Sara Chapman will be overseeing and co-ordinating corporate fundraising and grant applications.  Candy Wegener will co-ordinate all local fundraising.
• Naming rights and sponsorship will be investigated once the plan is finalised.

Operational

Once the project gets close to completion an operational committee will take over – it will be a new committee, but could involve the same people.

Netball

• All keen that netball are the first group catered for, as they do not have a full court at present. 
• Three GB teams are currently playing in Motueka on Saturdays as there is no suitable court in Golden Bay
• Netball would be happy to have courts on Park Ave, rather than on Rec Park level, especially if it meant that they could be up and running for 2016 season.
• In time and as funds permited would then like to see hill landscaped so that there was continuity between the two levels
• Netball will monitor the trees / shade / frost situation on Park Ave during winter 2015.
• Netball would prefer 3 courts with no fencing, than 2 courts with fencing

Long Term Plan

Our hearing is on 1 May at 10.20 in Takaka Fire Station.  

Brian Harris

Brian, our new secretary, gave an overview of a similar project he has been involved with in the Chatham Islands.  His main points were:

• Retain footprint
• Keep all user groups involved – strength in numbers, both from fundraising point of view, but ultimately for the health of the centre
• Anything that is removed now because of reduction in budget will be regretted down the line, so stick to your guns

Meeting closed 7.45pm

Golden Bay Shared Recreational Facility Incorporated

Annual General Meeting  22^nd April 2015

Chairman's Report

Welcome to the 4^th Annual General Meeting of the Golden Bay Shared Recreational Facility Incorporated.  It certainly seems we have been operational a lot longer than the four years.

To be fair the past 12 months has been one of fluctuating fortunes and I admit to being a little disappointed we are yet to put a spade in the ground.

However upon reflection we have actually achieved a great deal over the past four years.  We need to remember that this time last year we didn’t actually have a Project; with the funding having been cut from the Council’s short and long term plans.

On the back of a huge uprising from the local community, making it very clear to our Council that this decision was not acceptable, we were successful in having our Community Project reinstated into both the Annual and Long Term Plans, albeit with a reduced budget.

This was a tremendous effort by all involved, with that effort reflected in the fact that our Project was the most submitted on Project in the whole of the Tasman District during the 2014 Plan consultation.

This outstanding community response certainly gave this committee real encouragement and energy to continue our work to see this Project to fruition.  It certainly gave me the confidence that we are heading down the right track and that it is what the vast majority of Golden Bay residents want and deserve.

There is no getting away from the fact that the population (young, old and generations to follow) are under-provided for in Golden Bay; with either substandard and deteriorating existing facilities or no facilities whatsoever.

Another real positive this year was the positive response to the request for pledges from the User Groups to kick-ff fundraising for this facility. A total of $101,850 was forthcoming which exceeded our expectations.

Our approach, and correctly so, has been a ‘softly softly’ start to the fundraising campaign.  However as we near the point of confirming final design this aspect will certainly ramp up and will demand a big effort from the whole community.

While on the face of it publicly, it appears little has been progressed over the past 12 months, however a great deal or work is happening in the background.

The current focus of this work is revolving around massaging the existing Concept Plan into the reduced budget.  The committee is absolutely determined to do this without any impact upon size or scope of what is currently proposed.  This is obviously no simple task but one we are determined to succeed in.

I would like to thank the Committee for their effort and patience over the past year.  Every little bit of help and effort goes along way.

In particular I would like to single out Jenny Pomeroy for special mention.  Jenny has been right at the forefront of this project from the start and I cannot thank her enough for the time and efforts she has put in; the level of commitment at her own personal cost she has invested into this project and the understated but professional hard-nose she has brought to the table.  She has certainly made my position significantly easier to manage.  It is with real regret, but totally understandable, the due to her pending relocation to Nelson that Jenny will not be seeking re-election to our Committee.  On behalf of our Committee and the community of Golden Bay I extend a warm thank you for your unrivalled contribution to our Project.

From here, we all need to keep working away in a positive and collaborative manner, knowing full well that this Project is very important to Golden Bay going forward and with the goal that by this time next year we will be seeing something special under construction on this very site.

Dean Lund

Chairman

Golden Bay Shared Recreational Facility Incorporated