Golden Bay Shared Recreational Facility Inc.
Tuesday 3 March 6pm Rugby Club
Present
Pete Blasdale; Sara Chapman; Dave Lewis; Fleur Murray; Dave Myall; Dean Lund; Jenny Pomeroy; Roger Tait and Adge Tucker
Apologies
Martine Bouillir; John Byrne; Kevin Winter and Philip Woolf
Previous Meetings Minutes
3 September 2014
True and correct record. No matters arising
Correspondence
Inward
Stuart Bryant Murchison operating budget and notes (4 Sept 2014)
Tara Fifield Notes from 28th August working party meeting
Judene Edgar Suggestion that GBSRF run working party meetings, instead of TDC
MKM Postponement of meeting
Outward
Stuart Bryant Thanks for notes (4 Sept 2014)
Tara Fifield Requesting notes from 28th Aug meeting, and sending up to date contact list x 2
MKM New date for meeting (Sara)
Project Summary (Dean)
Susan Edwards Request for letter confirming project in the budget (22 October)
Judene Edgar Request for draft pledge forms
User Groups Meeting 20 October 14 invite
Notes of 20 October meeting
Update on final total and thank you
Indiv groups, thanks (Fleur)
Dave Upfold – help with ticket sales
NBS Bouncy Castle for fundraising
Raffle thanks Brigand, Old School, BP, Mariposa, Takaka Fuel and Fish, Schnapp Dragon
No matters Arising
Finance
Current Balance $621.74
Money still to bank from Dave Upfold Shows and A&P Show
Group pledges $101,850.00 – Great Result.
General Business
1. Update
Dean gave an update of recent working party meetings and where the project is at.
2. Fundraising
There were some fundraising events over the summer, mainly groups fundraising towards their pledges.
GB Weekly will not charge for advertising for fundraising events for the facility.
Action: Jenny to write to them to say thanks.
Extremely important that all groups support each other. Success of events depends on tickets sold, bums on seats etc – if a group is doing an event, important that the other groups support it, particularly with ticket sales.
Classic Car Catering Sunday 5 April about 100 people
Opportunity offered by Paul Sangster, which committee have agreed to take on.
Actions:
Fleur to draw up plan – quantities “menu” etc and hand over organisation the week before
Dave L to see if Cheryl Elsey interested in managing it on the day – otherwise Dean / Jenny
Need a couple of volunteers from each group to help on the day and provide food All
Dave M indicated he will help on day.
Firewood
Philip Windle has offered 12-14 cord dry split gum for sale or raffle for facility.
Agreed to sell it, rather than raffle.
Dean – to check first that Arlun is happy for us to do this and if so put ad in GB Weekly.
Roger will supply a trailer for delivery.
Local Fundraising Co-ordinator
We need someone to support and co-ordinate the local fundraising initiatives. Dean to approach Candy Wegener to see if she is interested. Sara to continue with the grants and corporates.
3. Furniture
The Junction Hotel is closing and Dean has expressed an interest in having a look at any furniture, kitchen equipment etc which may be of use.
4. Long Term Plan
Submissions will be open shortly. Jenny to do one on behalf of Committee. Jenny to send email to user groups asking to do same and committee members to chase up.
5. AGM
AGM to be on 22 April, 6.30pm. Jenny to advertise in GB Weekly and send email to user groups.
Jenny advised that as she is moving to Nelson she will not be standing for secretary’s position.
6. Bank Account
Moved Fleur / Dave (carried) that Bank Account is moved from Bank of New Zealand to NBS Takaka on 1 April. Account Name GBSRF Inc.
Dean absented himself from this discussion.
7. A&P Show
Jenny was asked whether Booth will still be ok for this years Boys and Girls A&P Show – yes – carry on as normal.
8. User Group Email
Jenny to send email to user groups with following information:
- Fundraising – the need to get on with this, and the need to support other groups activities and that they can advertise through GB Weekly
- Firewood available for purchase
- AGM Date
- Long Term Plan submissions
- Update on progress
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