GBSRF Committee Meeting - Monday 19th October 2015

 GBSRF Committee Meeting - Monday 19th October 2015

 

 

                                                       Takaka Rugby Clubrooms - 6.15pm

 

1 - Present : Dean Lund, Brian Harris, Sara Chapman, Philip Woolf, Peter Blasdale, John Byrne, Roger Tait, Candy Wegener, Faye Turnbull.

 

2 - Apologies : Dave Myall

 

3 - Project Update : Construction of Netball Courts - Sara provided an update on the progress to date :-

 

a - Meeting held with the Netball executive to discuss the project plans and agree on a process for implementation.

 

b - Representatives from GBSRF and Netball met with Bill Dalbergh ( Trustee of Rata Foundation - previously Canterbury Community Trust ) in Nelson to discuss potential project funding. Bill agreed that an application for $50,000.00 should be made under the displacement grant fund. He stressed the benefit of ensuring the application underlined the multi-purpose benefits that the netball facility will bring to the community along with the obvious advantage of bringing suitable netball facilities back to the Bay.

" That GBSRF as a charitable entity supports the GB Netball Club and submits an application for $50,000.00 to the Rata Foundation seeking a donation for the construction of two netball courts for shared usage at Recreation Park, Takaka. "

 

Proposed : Sara Chapman  Seconded : Brian Harris   CARRIED

  

c - TDC have provided a cost breakdown of the $88K cost to construct the Collingwood Netball and Tennis facilities. A budget of $125K is believed to be achievable for the two courts and fencing. Sara has prepared a tentative funding budget on the basis of :

 

Rata Foundation   - $50,000.00

 

GB Netball            - $10,000.00

 

In Kind                 - $20,000.00

 

Pub Charity          - $30,000.00  ( Trillion Trust, Lion Foundation, Pub Charity $10,000.00 each )

 

ANZ Courtside      - $15,000.00 ( Fencing )   

 

d - The overall objective is to ensure that netball is being played back in Golden Bay by the start of the 2016 season commencing in March.

 

4 - Financial Pledges

 

Dean reported that all user groups had now deposited their respective contributions with the exception of the following groups :

 

Netball - awaiting the expiry of their term deposit

 

Squash - the small balance of their pledge about to be made.

 

Mountain biking - in hand

 

Bridge - their pledge will likely be reduced by the amount of the purchase of new tables that will remain permanently in situ' and available to all users.

 

5 - Operating Budget

 

Dean tabled the draft operating budget as provided to TDC for discussion. The budget provides for a small operating surplus and all agreed it was conservatively based.

 

The User Group annual fees were discussed and although there may be some adjustments to be made all agreed that the basis for setting the fees was fair and reasonable.

 

6 - Site and Facilities Plans

 

Philip took the committee through the key design features of the successful tender plans and the suggested modifications to be discussed with the contractor.

 

The current tender price is $350K under budget and any additional costs resulting from any agreed design changes can be met from these funds without adversely impacting on the overall project cost.

 

Philip reinforced the need to now consider key operational factors such as backboards/scoreboards/cabling requirements in the gym so they are incorporated into the final building plans.

 

7 - Going Forward

 

Both Dean and Philip along with the Project Manager will meet with the successful tenderer on Thursday 22nd October to discuss the proposed design changes and finalise plans.

 

It is proposed to present the final plans ( along with a 3D visual walk-through of the proposed complex from the Architects ) to a meeting of all User Groups before final sign-off.

 

8 - Fundraising

 

Dean stressed the need for the communities share of the fundraising to commence ASAP given our commitment to meet 50% of this amount before construction can commence in February 2016.

 

It was agreed that Corporate sponsorship provided the greatest scope for fundraising and discussion took place on the development of a suitable brochure to support the drive for funding support from this sector.

 

Candy asked if there was support for the development of a facebook page to help raise awareness of the project and to assist in fundraising efforts. It was agreed that it would be a useful tool provided it was being regularly updated with project updates and milestones.

 

9 - Rata Foundation Loans

 

Brian to seek information from the Rata website and pass on to Sara.

 

 

 

Meeting Closed - 8.00pm